1-The Administration Auditing Department tasks and objectives
The Administration Auditing Department review, audit and approve all functional and service contracts of all types received from different sectors and departments of the General Secretariat of the League of Arab States and make observations and amend them, as deemed necessary, before their adoption:
- Contracts of local users in missions, centers and offices of the Arab League Secretariat abroad
- Health Insurance Fund contracts
- Contracts of the Technical Assistance Fund for African States of the League of Arab States
- Funds emanating from ministerial councils in all sectors of the General Secretariat.
It also reviews and verifies financial and administrative decisions and administrative orders and approves draft resolutions related to administrative management before submitting them to the Secretary General of the League of Arab States as well as administrative orders governing the work and functions of the Secretariat and in conformity with the resolutions of the Arab League Council and the applicable regulations and regulations which included:
- Promotions and annual bonuses decisions
- The decisions of the dispatch
- Permanent and emergency loans and advances directives
- Decisions to form the organizational and regulatory committees
- internal -sectoral and sub-departmental transport decisions, as well as between headquarters of the Secretariat and missions, centers and offices abroad
- Termination Decisions
- Home leave vacations and statutory entitlement
- Decisions to perform Hajj
- Extension decisions for mission staff and administrative orders for contractors
- All decisions and administrative orders of the Technical Assistance Fund for African States of the League of Arab States
- Funds emanating from the ministerial councils of all sectors of the Secretariat
In accordance with the Staff Regulations and applicable Regulations of the Secretariat.
It also participates in committees related to financial and administrative affairs, in particular the Standing Committee for Administrative and Financial Affairs, and other meetings which it is invited to.
2- Inspection Department
1. The Goal and Scope of Department's Work:
The Inspection Department was established within the departments of financial and administrative controling sector within the specific tasks of all administrative and financial procedures of the Secretariat and the missions of the LAS abroad as required by the regulations and procedures of the General Secretariat of the Arab League Council resolutions issued in this regard to ensure the use of financial resources in an effective and economic way.
2. The Department's Tasks
The Department of inspections is established to perform the following tasks:
1-Conducting the administrative and financial controlling: on the headquarters of the General Secretariat periodically every six months according to the approved annual plan to follow up the administrative and financial operations and to determine the extent of the commitment to regularity in the application of rules and regulations, decisions and directives in order to ensure the use of financial resources in the right way. In the meaningful as to prepare a report to His Excellency the Secretary-General including the results of the inspection procedure and propose measures to address the conditions that require certain reforms and rationalized. Internal inspections include, for example, warehouses, vehicles and the library and the General Secretariat, the General Secretariat headquarters in Maadi and Al Zamalek of Egypt and other.
2-To check the extent of commitment to the work schedules: the follow-up to the extent of commitment to the inspection procedures for the irregular working hours of the Secretariat and the headquarters of the Sub-commission.
3-Conducting administrative and financial controlling: on the centers and the missions as well as the offices of the Arab League, periodically according to the approved annual plan to follow up the administrative and financial operations and to determine the extent of the commitment to regularity in the application of rules and regulations, decisions and directives in order to ensure the use of financial resources in the right way. In the meaningful as to prepare a report to His Excellency the Secretary-General Including the results of the external inspection and to propose measures to deal with the situations that required certain reforms and rationalized. External Inspection operations include, for example the mission of Washington and New York, Moscow and Beijing, Paris and Geneva and others.
4-To develop internal administrative efficiency and organizations: the ongoing inspection research studies internal administrative organizations in the development of the efficiency of the Secretariat and proposals for the establishment of integrated databases for the staff of the Secretariat missions & centers of the LAS abroad as well as modernized in accordance with the unfolding of the functional variables, including help in achieving the rules and regulations of the secretariat and its organs has called for.
5-To support the supreme authority to control: the Department of inspections in the area of its competence to conduct internal and external inspection of the development of competencies, internal administrative organizations to facilitate the tasks of the work of the supreme body of the general control within the oversight of the financial sector to facilitate the tasks of the work of the supreme body of the general control problem by decision of the ministerial-level Council of the League of seven members which meet annually during the month of May of each year and follow-up to the report and its recommendations & observations.
6- To represent the general secretariat of the League of Arab States: the department inspection on participation in local, regional and international meetings and seminars related to the functions of the Department that would raise the capabilities of personnel working in the field of inspection
7-Specific tasks : the special inspection in accordance with the mandated activities of the Secretary-General, His Excellency determine the required work inspected and inform his excellency the Secretary-general of the results of the inspection, to follow up on the administrative and financial operations and determine the extent of the commitment to regularity in the application of rules and regulations, decisions and directives of the relationship and the preparation of a report to His Excellency.
3. Divisions of the Department
1-Internal and external inspection Division.
2-The development of the internal administrative efficiency.
3- The Finance Auditing Department
1-The Financial Auditing Department aims to ensure an effective utilization of financial resources, in a correct and systematic manner.
2- Control expenditures on budget items and assess the level of implementation process.
3- Ensure taking correct financial procedures on the budget, accounts and funds of the Secretariat General.