With regard to the Council of the League at the summit level: The Secretariat
shall prepare and prepare the work of the Council of the League at the summit
level (regular sessions in March of each year in accordance with Article 3 of
the Charter Supplement to the periodic session of the Council at the summit
level and Article 5 paragraph 1 of the Rules of Procedure of the Council, Next
steps: Preparing a manual of the required logistical, technical and material
arrangements. To hold coordination meetings between the Secretariat and the
host country of the Summit to agree on the logistical, technical and material
arrangements for the meeting by four meetings preceding the Summit.
The draft agenda of the Council of
the League of Arab States at the summit level was discussed after consultation
with Member States and relevant departments.
This draft was presented to the
Ministers of Foreign Affairs at the ordinary session of the Council in March in
accordance with Article 6 of the Charter's Supplement to the Summit.
After the adoption of the draft
agenda, the Secretariat shall follow up the preparation of clear memoranda with
the concerned departments and in coordination with the relevant countries.
The draft agenda containing the
documents and explanatory notes for the items of the draft agenda shall be binding
and distributed to the relevant authorities.
A list of heads of international and
regional organizations, as well as heads of summits and foreign governments
that can be invited to attend the Summit, is prepared in coordination with the
The Secretariat shall act as the
Executive Secretary for the work of the Senior Officials Meeting of the Summit
and the Preparatory Meeting of Foreign Ministers for the Summit and the Summit.
To request administrations to
prepare draft resolutions for the topics to be presented to the Summit within
their respective areas of competence as well as the draft paragraphs proposed
for the Declaration.
The Secretariat shall prepare the
draft resolutions, the final communiqué and the Declaration, and shall be printed
and consolidated in their final form in preparation for submission to the
Prepare, print and review the report
of the Secretary-General on joint Arab action, as well as his report on the
process of development and modernization in the Arab world.
Preparing the final report of the
Follow-up and Implementation of Decisions and Commitments Committee in its
final form, in preparation for submitting it to the Summit in March of each
Receive the report prepared by the Presidency of the Summit so that
the Secretariat can prepare and prepare it in its final form for submission to
Prepare and print the final booklet
of the resolutions, the final statement and the declaration issued by the
summits, and include it on the system, as well as distribute it to the
concerned departments and the permanent delegates of the member states.
Preparation and printing of a
booklet containing the speeches delivered at the summit to the leaders and
heads of international and regional organizations and to be applied to the
Documenting, indexing and archiving
all documents issued by the Summit.
Prepare minutes and memorize the
sessions of the Council.
2. With regard to the Council of the
League at the level of Foreign Ministers and Permanent Representatives:
The Secretariat shall prepare and
prepare for regular and extraordinary sessions and consultative meetings at the
ministerial level and at the level of permanent delegates, in accordance with
the following steps:
The Secretary-General shall propose
to the Secretary-General the start and end of the meetings of the Council of
the League of Arab States at its regular sessions during March and September
each year in pursuance of Article 11 of the Charter and Article 5 (5) of the
Rules of Procedure of the Council of the League.
To inform Member States and other
interested parties of the date of the session and request them to provide the
Secretariat with any topics they wish to include on the Council's agenda.
Prepare a schedule by the dates on which
the original and additional agenda is sent as well as invitations to the
Council for regular sessions.
Preparation of the draft agenda of
the clear notes prepared by the concerned parties in terms of form and content
and standardize them according to the established method, and prepare them in
the subjects included in the draft agenda according to the sectoral
organization of the university's interests and preparing the general index.
original draft agenda shall be printed and binding and shall contain the
explanatory notes together with their explanatory documents and the attached
invite to the Foreign Ministers on behalf of the Secretary-General to attend
the meetings of the Council in accordance with the provisions of rule 7 (1) of
the rules of procedure of the Council, which shall be accompanied by the draft
agenda, explanatory notes and documents at least six weeks before the Council.
of an additional draft agenda containing additional topics and questions that
may be requested by any Member State and the Secretary-General in accordance
with Article 7 (3) of the Rules of Procedure of the Council and sent at least
ten days before the session.
the draft agendas of the Political Affairs Committee, the Economic Affairs
Committee, the Social and Cultural Affairs Committee, the Legal Affairs
Committee and the Administrative and Financial Affairs Committee, including the
explanatory notes and their explanatory documents, and print them in the manner
followed and embellished.
Preparation of the report of the
Secretary-General on the activities of the Secretariat and the procedures for
the implementation of Council resolutions.
Prepare the draft resolutions of the
Political Affairs Committee in coordination with Member States and concerned
Preparation and preparation of
meetings of the Follow-up Committee for the implementation of decisions (at the
level of delegates and at the ministerial level).
Preparation of the draft agenda of
Preparation of the semi-annual
report of the Follow-up Committee on Implementation of Resolutions, Commitments
and Recommendations to be submitted to the Commission's meeting in September of
To carry out the executive secretarial
work of the follow-up committee to implement decisions and commitments.
Preparation of reports and reports
on the results of meetings of the Follow-up Committee for the implementation of
To circulate the reports and
recommendations issued by the Commission to all Member States and departments
concerned with the Secretariat after each meeting of the Commission.
Preparation of procedures of
meetings and work programs, lists of heads of delegations and participants.
To send invitations to international and regional organizations which have
observer status as well as ambassadors of foreign countries accredited to the
University to attend the opening session of the Council at the ministerial
carry out the technical secretarial work of the Political Affairs Committee and
the Council and follow up the work of the Secretariat of the other committees.
Preparation of draft recommendations issued by the committees emanating from
the Council (the Committee on Political Affairs, the Committee on Economic
Affairs, the Committee on Social Affairs, the Committee on Legal Affairs, the
Committee on Administrative and Financial Affairs). Organization of downsizing
of Board meetings.
printing and binding of resolutions in their final form and circulation to
Member States and concerned departments and their introduction into the system.
Preparation of minutes of the sessions of the University Council.
and indexing all documents issued by the University Council.
and preparing extraordinary meetings of the Council (Ministers and Permanent
Delegates) and their documents and carrying out technical secretarial work for
monthly consultative meetings of the Permanent Delegates and preparing the
Secretary-General's talking points and cooperating with relevant departments.
With regard to the meetings of the competent ministerial committees:
prepare and prepare for the meetings of the relevant ministerial committees
established by the Council's resolutions:
Peace Initiative Committee.
Ministerial Committee on the situation in Syria.
Ministerial Committee on Sudan.
Ministerial Committee on the
Settlement of the Crisis in Darfur.
Arab Ministerial Committee on the
Israeli Attack on the Yarmouk Factory in Khartoum.
Ministerial Committee on the
Resolution of the Lebanese Crisis.
Ministerial Committee charged with
monitoring the situation in Somalia. Ministerial Committee to activate the
implementation of the project of an Arab satellite system to monitor the
Preparing the draft agendas of these
committees in coordination with the Secretariat and related parties.
Preparation of clear and explanatory
notes for the items on the agenda of the committees. Supervise the work of the
Technical Secretariat during the meeting.
Prepare draft statements and
recommendations issued by the committees in coordination with the concerned
departments and the relevant countries.
The Department shall circulate the final statements and recommendations
emanating from the meetings of these committees and shall communicate them to
the Member States and the relevant bodies and shall include them in the system.
4 - Arab qualitative and joint
summits: Participate in the technical secretarial work of the Arab Summit for
Development: Economic and Social
Development in coordination and
cooperation with Member States, relevant departments and the Technical
Secretariat of the Economic and Social Council.
Participating in the technical
secretarial work of the Arab-African Summit, as well as the Arab summit with
South American countries and their preparatory meetings at the level of
delegates, senior officials and foreign ministers.
Participation and assistance in the
technical secretarial work of the meeting of senior officials and foreign
ministers of the cooperation forums with the People's Republic of China and the
Euro-Mediterranean countries in cooperation with the concerned departments.
Participate in the preparation of
the documentary files of these forums.